Meeting FAQs

All conferences take place between the second week of September to mid-June. In the summer, we serve as the site of the UCLA Alumni Association’s Bruin Woods Family Resort.

Yes, we require a minimum of ten (10) conference guests per night. For weekends, a two-night minimum stay is required.

Simply complete the online Request a Proposal and one of our Conference Coordinators will contact you. You may also call our Sales Office at (909) 337-2478.

University of California (UC) groups can book five (5) years prior to the conference arrival date. Non-UC groups can book out five (5) years as well, but only mid-week from Sunday to Friday. Weekends, for non-UC groups, can be booked out eighteen (18) months prior to the conference arrival date.

All group reservations are received via rooming list from the group contact. Individual reservations and payments are not accepted by the lodge, as we operate on a master billing system.

Yes, weddings and other private events can be held at the beautiful UCLA Lake Arrowhead Lodge.

We offer three main types of bar packages:

• Beer & Wine: $16 per hour per person
• Deluxe Bar: $21 per hour per person
• Premium Bar: $23 per hour per person

Note: All packages are subject to an equipment setup fee and tax.

All hosted bar packages include a selection of beers, wines, spirits, soft drinks, and water. Beer: Topa Topa Chief Peak IPA, Mother Earth Tierra Madre Lager, Abnormal Blonde Ale, Study Break Seltzers, Buenaveza Salt & Lime Lager, and ‘House Beer.’ Wine (depending on package): Options like Bonterra Equinox Red Blend, Angeline Chardonnay, Uppercut Cabernet Sauvignon, and more. Spirits (depending on package): Ranges from Tito’s Vodka and Jack Daniels to Ketel One Vodka and Woodford Reserve Bourbon. Soft Drinks & Water: Coca-Cola, Diet Coke, Sprite, Cranberry Juice, Ginger Beer, Tonic Water, and Soda Water. *Selections are subject to change based upon availability

Yes, a minimum of $750 in sales is required for any banquet bar. This does not include the equipment fee.

In addition to the per-hour rates, there is an equipment setup fee of $200 per 75 people, which covers the entirety of the group. This fee includes ice, glassware, plasticware, sodas, mixers, juices, napkins, straws, and all necessary bar condiments.

Yes, we offer a Credit Bar option where drinks are priced individually with a banquet minimum:

• Deluxe Spirits: $14 per drink
• Premium Spirits: $16 per drink
• Wine: $10 per drink
• Beer: $9 per drink

Yes, we offer drink ticket bars with the following pricing based on the number of tickets purchased:

• 50 Tickets: Beer & Wine $10, Deluxe $12, Premium $15
• 100 Tickets: Beer & Wine $8, Deluxe $11, Premium $14
• 250 Tickets: Beer & Wine $8, Deluxe $11, Premium $12
• 500 Tickets: Beer & Wine $7, Deluxe $10, Premium $11

Drink tickets are purchased per event with a minimum purchase of 50 tickets is required per event

No, shots are excluded from all bar packages.

Wine can be purchased by the bottle, with options ranging from Chandon (Splits) at $28 for a 375ml bottle to Justin Rose at $72 for a 750ml bottle. Wine on tap is also available in liter options, such as Liberty School Cabernet Sauvignon for $48 per liter.

Yes, prices and selections are subject to change without notice. However, they are locked in at the time of your final meeting with your event coordinator, 14 days prior to your event.

We offer a variety of soft drinks and mixers, including Coca-Cola, Diet Coke, Sprite, Cranberry Juice, Ginger Beer, Tonic Water, and Soda Water.

No, we do not allow outside alcohol to be brought into the event. All alcohol must be provided through our bar packages. This ensures that we comply with licensing regulations and maintain the highest standards of service and safety.

No, we cannot accept returns of unused alcohol. Once the alcohol is purchased for your event, it cannot be returned or refunded. We recommend working closely with our team to estimate the appropriate quantities to avoid excess.

Yes, payment by recharge is accepted. Please ensure that all necessary paperwork is completed and submitted in advance to avoid any delays in processing your payment.

Yes, all groups must pay alcohol sales tax, regardless of their tax-exempt status or payment method (sundry, recharge, etc.). When groups provide tax-exempt forms, the exemption only applies to occupancy tax. Non-profit and federal guests with an exemption form are not exempt from sales/use tax or alcohol sales tax.

The Tavern will be open daily, so your group can mingle within the bar, however, it will not be for exclusive use. If you would like to rent the tavern out for an exclusive use event please talk to our team about costs.

Dinner alcohol service can be provided in numerous different ways. Your group can preorder wine with the sales team, bar will be open with cocktail service, or (depending on the size of your group) reception style offerings.

Rates vary by season; our Conference Coordinators will gladly provide a quote for your preferred dates. The per person, per night Complete Meeting Package (CMP) rate includes: overnight accommodations; meeting and break-out rooms; breakfast, lunch, and dinner; coffee breaks; audiovisual equipment and setup; Wi-Fi; and parking. No service charge/gratuity is assessed.

Yes, a deposit and signed conference agreement secure your group’s reservation. The deposit amount is the CMP rate multiplied by the attendance for the first-night’s stay or peak night, whichever is greater.

Deposits are non-refundable upon a group cancelling. Cancellation fees are calculated on a sliding scale based on the minimum income commitment. Groups cancelling one (1) month prior to arrival date will be charged a cancellation fee equal to 90% of the minimum income commitment.