Meeting FAQs

Planning & Reservations

Is my group eligible to meet at the UCLA Lake Arrowhead Lodge?

We are excited to announce that the UCLA Lake Arrowhead Lodge is open to the public. For any questions, please contact our front desk at 909-337-2478.
All conferences, programs and events held at the UCLA Lake Arrowhead Lodge must have an eligible learning or educational purpose. Once that criteria is met, the lodge may serve the needs of individuals and groups attending off-campus meetings or events; those doing business with UCLA entities; and University of California faculty, students, staff and other University affiliates. Your request to reserve meeting space, dining space and sleeping room accommodations will be reviewed for approval to ensure the activity is in alignment with the University’s mission of teaching, research and service.

When can I hold my conference?

All conferences take place between the second week of September to mid-June. In the summer, we serve as the site of the UCLA Alumni Association’s Bruin Woods Family Resort.

Do you require a minimum number of guest rooms and nights to reserve at the Lodge?

Yes, we require a minimum of ten (10) conference guests per night. For weekends, a two-night minimum stay is required.

How do I schedule my conference?

Simply complete the online Request a Proposal and one of our Conference Coordinators will contact you. You may also call our Sales Office at (909) 337-2478.

How far in advance can I book a conference?

University of California (UC) groups can book five (5) years prior to the conference arrival date. Non-UC groups can book out five (5) years as well, but only mid-week from Sunday to Friday. Weekends, for non-UC groups, can be booked out eighteen (18) months prior to the conference arrival date.

Can my attendees make their own reservations?

All group reservations are received via rooming list from the group contact. Individual reservations and payments are not accepted by the lodge, as we operate on a master billing system.

Do you book weddings or other private events?

Yes, weddings and other private events can be held at the beautiful UCLA Lake Arrowhead Lodge.

Rates & Payment Policies

What are your conference rates?

Rates vary by season; our Conference Coordinators will gladly provide a quote for your preferred dates. The per person, per night Complete Meeting Package (CMP) rate includes: overnight accommodations; meeting and break-out rooms; breakfast, lunch, and dinner; coffee breaks; audiovisual equipment and setup; Wi-Fi; and parking. No service charge/gratuity is assessed.

Does the lodge require a deposit to reserve a space for a conference?

Yes, a deposit and signed conference agreement secure your group’s reservation. The deposit amount is the CMP rate multiplied by the attendance for the first-night’s stay or peak night, whichever is greater.

What is the cancellation policy for conferences?

Deposits are non-refundable upon a group cancelling. Cancellation fees are calculated on a sliding scale based on the minimum income commitment. Groups cancelling one (1) month prior to arrival date will be charged a cancellation fee equal to 90% of the minimum income commitment.